How to set up and manage teams effectively during the pandemic?

With firms adapting to work efficiently and implementing necessary, work-from-home arrangements for their employees, the importance of workplace preparedness for Covid-19 comes under the lens. The pandemic serves as an opportunity for companies and employees to reinvent themselves.

Changes in workplace policies during COVID-19

Pandemic is serving as a catalyst for organizations to create more flexible workplace policies that seemed very unconventional to traditional workplaces at first. But now even the conventional workplace cultures like schools, universities, have directed the workforce to operate remotely to help in slowing down the spread of infection and to keep them healthy and safe.

Companies that already had work-from-home policies before the crisis has expanded their workforce for an extended span. The unprepared and less resilient sectors all across the globe are facing almost inescapable turmoil.

Some tips to ensure employees have the support and aids required to be active and connected while remote working include:

1. Prioritize safety and health first:

The top priority of every organization should be the safety of its employees, customers, stakeholders, and everyone who is a part of the team. Organizations have shifted to working remotely and have altered policies to control the spread of the virus.

For employees who can’t operate from their home organizations are quarantining critical functioning areas that are required to work and are prohibited from being in contact with other people. Few organizations have explored the idea of letting staff sleep in the plant to minimize the exposure.

2. Create the right infrastructure for the virtual workplace

A virtual workplace is now the place to collaborate, attend a meeting, and get work done. But building an efficient workspace requires laptops, file-sharing systems, access to essential software and tools, a mobile phone and high-speed internet at home, etc.

Now teams no longer close to share ideas and connect. Online social sites, chat boxes, and video conferencing have come to the rescue to fill in the gap. A support team could come into play to provide advice and tools needed to set up a workstation at home when in need.

3. Include virtual cultural initiatives

Working from home with almost no personal interaction for days can feel isolating for some individuals who can hamper both productivity and engagement. Being virtually present and interacting in such time could help some employees in feeling better and connected.

4. Coworking centers for employees

In some instances, the work might not be able to be carried out remotely, or individuals might not have access to a secure location needed for the work. In cases like these, alternative work sites, such as sterilized Coworking centers come in the role. It’s essential to have a clear understanding of the sanitization processes and schedule of other people and who have access to the facility to avoid any adverse effects.

5. Communication is the key

Communication and comprehension both are important in today’s world. Communication serves as a medium to disseminate information to employees and the team. Clearing doubts and concerns of the employees about the longer-term implications to their jobs and economy should be done earliest. Companies should keep them involved by setting up feedback channels.

COVID-19’s impact on the future of work

Business models that are not so easy to digitize, and highly people dependent, are most exposed to damage. It is impossible to predict long term effects of the current massive shift to digitization. But employees and organizations have started to realize the importance of freedom to work where and when matters. Workplace strategists and designers are focusing on designing the spaces where people come and feel alive in each other’s presence and connect face-to-face as the influence of the area affects our senses and ultimately puts an impact on our mind and productivity.

How outsourcing services can help to manage teams effectively during the pandemic

Outsourcing services in India are gaining the attention of several companies. They assist companies in managing the task effectively and allows them to focus on other sectors to enhance productivity and business opportunities.

They can also help companies to set up and manage teams during the pandemic efficiently. Businesses interested in outsourcing accounting services can contact FinACC Global for the best outsourcing services in India.